Middlesex County digitizes public deeds dating back to 1923

MIDDLESEX COUNTY, NJ — If you’re a history buff and researcher, this might be good news for you. The Middlesex County Clerk’s Office has been digitizing public records for almost a century, since 1923.

Documents can now be searched and viewed online through NewVision Systems’ official documents system.

Digitizing these deeds is a key step in modernizing the deed retrieval process, the county said.

“The digitization of public records from the 1950s to 1923 is a project of enormous scope and impact,” said Middlesex County Board of Commissioners Director Ronald G. Rios. “Here in Middlesex County, we are working to make information and public records as accessible as possible to residents and businesses. Modernizing the records management process is an integral part of that goal. On behalf of the Council of County Commissioners, I thank Clerk Pinkin and everyone in the County Clerk’s Office for all of their hard work and dedication in making this a reality.”

Currently, deeds are the first documents to be converted into digital records. Other documents available include mortgages, maps, liens, releases, easements, powers of attorney, business names, assignments, medical licenses, and veteran peddler licenses.

During the COVID-19 pandemic, researchers and members of the public were able to access public records that had been available electronically since 1950, clearly showing the need for this project.

“The digitization of these deeds and all public records is an ongoing project and a high priority for the county and for my office in particular,” said Middlesex County Clerk Nancy J. Pinkin. “We work hard to ensure that all public records are accessible to everyone who needs it, when they need it. Our partner, NewVision Systems, has extensive experience in this work and a high quality of performance with the county to this day. I look forward to continuing.”

Funding for the project was provided by the County Clerk Trust Fund.

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